Office Open Mon-Fri: 9am - 5pm, Sat-Sun: Bookings only

Position: Events & Office Coordinator

Location: Northern Ireland (based in Coleraine)
Type: Full-time Position

Start date: October 2023

About Northern Lights: Northern Lights Events is a highly successful and dynamic events company based in the heart of Northern Ireland. With a passion for creating unforgettable experiences, we specialise in planning and executing a wide range of events, from corporate gatherings to weddings and everything in between. We pride ourselves on our meticulous attention to detail, creative flair, and commitment to exceeding our client’s expectations.

Job Description: Are you a proactive and organised individual with a passion for events and an eye for detail? Northern Lights Events is seeking an Events and Office Coordinator to join our dedicated team. As the coordinator, you will play a pivotal role in the seamless execution of our events, with a primary focus on logistics and rota planning. This is a fantastic opportunity to contribute to the success of our events while working in a fast-paced, exciting environment.

Key Responsibilities:

  • Collaborate with the events team to plan, organise, and execute events of varying scales and natures.
  • Manage event logistics, including venue coordination, vendor liaison, equipment setup, and breakdown.
  • Develop and maintain efficient rota plans for event staff, ensuring proper coverage and smooth operation.
  • Utilise your problem-solving skills to address unforeseen challenges and ensure events run seamlessly.
  • Assist with administrative tasks, including data entry, client communication, and post-event evaluation.
  • Oversee office organization, maintaining supplies, managing schedules, and creating a productive work environment.


  • Proven experience in event coordination or a related field is highly desirable.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills with the ability to manage multiple tasks concurrently.
  • Excellent problem-solving abilities, adapting quickly to changing circumstances.
  • Exceptional interpersonal and communication skills, working effectively with team members, clients, and vendors.
  • Detail-oriented mindset with a keen eye for spotting discrepancies and ensuring accuracy.
  • Creative thinking and the ability to contribute innovative ideas to enhance events.
  • A self-starter attitude with a proactive approach to tasks and challenges.


  • Competitive salary and benefits package.
  • Opportunities for professional growth and development within a thriving events company.
  • Collaborative and supportive work environment that values creativity and teamwork.
  • Hands-on experience in coordinating a diverse range of events, contributing to your personal and professional growth.

Application Process: If you’re ready to join our team and embark on an exciting journey in event coordination, we want to hear from you! Please submit your resume and a cover letter detailing your relevant experience and explaining why you’re the perfect fit for Northern Lights Events. Email your application to [email address] with the subject line “Events and Office Coordinator Application.”

Application deadline: September 20th before 5pm

At Northern Lights Events, we are committed to fostering a diverse and inclusive workplace. We encourage applications from all qualified individuals regardless of gender, ethnicity, age, religion, sexual orientation, or disability status.

Join us in creating unforgettable moments and making a lasting impact in the events industry!


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